Software Solutions for Tyre Retail and Wholesale

VERSION 2000

General:
• GUI (windows graphical) or Green Screen (dumb terminals)
• Calendar on all Date Fields
• Sort Buttons on GUI enquiry screens

New Modules:
• Complaint Credits
• Inter Depot

Head Office:
• New Analysis Reports:
• Sales Averages by Make
• Operative Sales Analysis
• Customer Profit Analysis
• Global ‘Databuild’ Maintenance

Branch:
• Quick View of Held Documents (invoices, quotes, wsale/pop orders)
• Customer History Links from P.O.S.
• Stock Autosales for cash and account sales by Classification and Operator
• Worksheet Number on Cash/Account Sales
• Quick Access Menu
• Held Cash Sales Reduce Stock
• Historical Sales Enquiries
• Historical Invoice Reprints
• Global ‘Databuild’ Maintenance
• Daily Operative Sales Analysis

Wholesale:
• New Wholesale Selling Enquiry by Customer/Partial Stock Code/Class
• Customer Trading Limits
• Run Number Profit Analysis

VERSION 2001

New Modules:
• Fleetman
• Central Billing

Ledgers:
• Link to Customer History from Postings Enquiry
• Sales and Purchase Ledger, Transaction History (Archive)

Head Office:
• Customer Text Facility
• Credit Note Audit Report
• Petty Cash Report
• Customer History Download to c.s.v. file(Excel compatible)
• Stock, Customer and Supplier Downloads to c.s.v.

Branch:
• Automatic Customer Text Viewer from P.O.S. and Enquiry
• Stock Autosales by Stock Item in addition to Classification
• Multi-Depot Stock Enquiry (on-line branches)
• New Link to Quotation Screen from Enquiry Screen
• All ‘PF’ Keys now on Single Screen (no <MORE> option)
• Job Sheets
• Priced or Un-priced Advice Notes
• Gross Margin View in ‘£’ or ‘%’
• Freetext Lines in Cash and Account Invoicing
• Quick Cash Sale Routine (shop sale)
• Link to Goods Receive from Invoicing
• Link to Customer History from Invoicing
• Same Day Invoice Reprint
• Revamped Customer Price Enquiry
• Revamped Exhaust Enquiry
• Revamped Auto POP
• Revamped Service Workshop

Branch Reports:
• Enhanced Stock Valuation Reports
• Dayend Profit Report
• Stock Adjustment Summary Report

VERSION 2001+

General:
• Barcode Association to Stock Codes
• Stock Enquiries by Stock Code or Barcode
• Barcode Printing
• Hand Held Scanner – Stock Take Routines

New Modules:
• Time and Attendance
• Mail Order
• Van System
• Samurai (Safe Access Menus, User-friendly Rapid Access Interface)

Head Office:
• Last Year Analysis
• Live or Working Prices
• Price Rounding
• Stock Review Enquiry
• Exceptional Cost Prices
• Total Company Stock Enquiry

Head Office Reports:
• Sales Analysis by Make
• Fitter Analysis (in addition to operator)
• Multiple Label Print
• Media Analysis by Date Range

Pricing:
• Ability to Allocate Price Number to a Customer
• Build Price List and Copy to Customers by Class

Branch:
• Special Parts (quantity and price control)
• Tyre Fitment Guide
• Enhanced Goods Received Routine
• Easy Entry of Minimum and Maximum Quantities
• Company Stock Figures (available in enquiries)
• ‘Fitted By’ – prompt in POS (in addition to ‘Operator’)
• Cash Drawer Compatible POS
• Quantities Printed on ‘Goods Received’ and ‘Stock Returns’
• Historical ‘Daily Sales’ and ‘Sales by Class’

VERSION 10

General:
• Tyreman Hosted Service Available

New Modules:
• Customer Loyalty Module
• Multi-Currency Export Module with Shipping Documentation

Purchase Ledger:
• Purchase Invoices:
a) Allow input of any document date
b) Allow input of zero value documents
c) Warning on duplicate document numbers
• Improved Disputed Invoice Functionality
• Improved Payment Schedule
• Separate Address for Remittance Advices
• Auto Allocation of Payments

Sales Ledger:
• Auto Allocation of Payments
• Multiple Bank Accounts Available when Processing Receipts

Head Office:
• Fast Global Stock Maintenance

Branch:
• Inter Depot Enhancements:
a) Improved and Easier to use Despatching
b) Auto Replenishment from Warehouse
c) Discrepancy Module
d) Picking Lists
• New Exhaust Enquiry Screen with Alternate Part Integration and Discounting Option
• Ability to hide Prices 7, 8 and 9

Stock Control Enhancements:
• Goods Receive – quick view of purchase orders before receiving goods

• Stock Take – ability to enter cost price
• Stock Corrections – ability to enter cost price for additions
• Recommended Re-order CSV file
• Cleardown of Partially Filled Purchase Orders after Specified Time Period
• Capture Vehicle Details

• Long Stock Descriptions for Invoices
• Bypass Media Analysis (where did you hear about us) Screen for Repeat Customers

Branch Reports:
• Branch Analysis Reports with Last Year Comparison
a) Product Type Analysis
b) Document Analysis
c) Banking Analysis
d) Price Analysis
e) Stock List Analysis
f)  Make Matrix Analysis
• Day End Audit Report

VERSION 10.5

New Modules:
• Cash Deposits Module
• Assemblies Module

Accounts:
• Nominal ledger, Cost of sales accounts (fully integrated from the branch system)
• Improved sales ledger Profit and Loss report
• Automate Validate, Print and Apply routines
• Automatic Spooling of Sales Ledger Day End reports – with option to reprint at later date
• Global additional of Nominal Ledger accounts (add account to NL for all companies)
• Copy Nominal Ledger accounts to new company
• Inter Depot Module – automatic posting of sales and purchase invoices to ledgers

Head Office:
• Banking Reconciliation Report within Head Office VPA
• Salesman Turnover and Margin Analysis Report
• Stock Data Load from CSV file – new parts and price updates
• Automatic Creation of ‘csv’ files (stock, customer and supplier)
• Price Control, Price Groups :
a) Ability to apply price groups with immediate effect
b) Automatic update of selling prices after goods receive
• Branch Petty Cash Audit Trail

Branch:
• Parameterisation of Day End Reports and a Day End audit trail
• Tyre Options Report
• New Retail Enquiry based on wholesale stock by partial
• Ability to restrict retail sales (cash and account) to minimum recommended gross margins (by classification)

Wholesale Enhancements:
• Wholesale Multi Bin System
• Wholesale, default customers run number
• Wholesale, restrict selling price to MSP when selling items with quantity below minimum quantity
• Improved Sales Analysis

VERSION 10.6

Accounts:
• Sales Ledger – Day/Month and Year End audit
• Sales Ledger – Invoice Print
• Sales Ledger – Invoicing, improved nominal allocation
• Purchase Ledger – Option for detailed VAT and Payments postings to Nominal Ledger
• Automatic Spooling of Purchase Ledger Day End reports – with option to reprint at later date

Head Office:
• Customer History – Top Selling Items report (by customer)

Branch:
• Cash Sales Discount Option
• Automatic Spooling of Branch Day End reports – with option to reprint at later date
• Ability to restrict use of selling routines by customer type (wholesale and trade). I.e. prevent ‘trade’ customers being serviced through ‘wholesale’ routines.
• Automatic printer selection – by user (invoices and reports)
• Purchase Ordering – Delivery Report (to aid with receiving into warehouses with multi-bin systems)

Export:
• New Shipping Report

VERSION 10.7

Modules:
• Stock Profiling Module (min / max levels) by branch, region and hub

Branch:
• Inter Depot
a) Ability to cancel a transfer at ‘despatch’ stage
c ) Improved discrepancy handling (ability to process stock corrections for despatching or receiving branch)
c) Shortfall Processing
• Warranty Invoices
• Warranty Invoices Report
• Purchase Ordering – Priced or un-priced purchase orders
• Invoicing – New ‘Fitter 2’ and ‘Fitter 3’ fields
• Stocking Level’s – maintenance table for validation and description
• Branch Stocking Capacity maintenance – and visual display of capacity in purchase ordering
• New sort buttons on stock selection window – with ability to display selected price (with or without VAT)
• Enhanced credit note processing. Ability to recall complete invoice and credit in whole or part
• Ability to capture Torque front and rear settings on invoicing
• Ability to rename ‘Fitter 2’ & ‘Fitter 3’ as required

Head Office:
• Stock maintenance – ability to copy categories, makes and sizes between classes
• Customer history enquiry to have ‘from’ and ‘to’ date filters
• Make Matrix Analysis Report – by From and To Branches and Classifications
• Branch – region and hub association
• Customer Mailing – new ability added to use file variable’s on mail shots (i.e. stock code and description purchased)
• Reprint delivery notes from goods received enquiry
• Banking Reconciliation History Report
• Payment method maintenance
• Company Sales Enquiry – display todays sales figures for all depots
• New security access module – ability to restrict users from having certain options

Sales Ledger:
• Customer Classification – single character allowing uppercase, lowercase and numbers
• Customer Rep Codes – two characters allowing uppercase, lowercase and numbers
• Ability to remove customers from stop as payment is processed
• Customer Enquiry – displays ‘unallocated cash’ total
• Customer Enquiry – Analysis by posting account

Purchase Ledger:
• Transaction History List – date range selection added to report and credits, invoices and payments totalled
• History Posting Report – date range selection added to report and credits, invoices and payments totalled
• Apply a Payment – invoice and account details displayed on second screen

VERSION 10.75

Modules:
• Casing Register, with enquiry

Branch:
• Display selling price in stock enquiry window – with or without VAT
• Time recorded against Inter Depot Request

Head Office:
• Stocking level maintenance
• Associate stocking level to stock item
• Flag stocking levels to hide stock items from branch enquiries
• Improved ‘price group’ functionality, ability to automatically set prices from other prices (i.e. set VAT inclusive and all inclusive prices)
• All Depot ‘Today’s Sales’ Totals Enquiry

Sales Ledger:
• Customer Enquiry, display value of un-applied invoices
• Download Ledger Details now available from Sales + Purchase Ledgers

Purchase Ledger:
• Ability to enter a ‘disputed’ invoice onto Tyreman
• Supplier Payment Module
• Payment schedule
• Payment run
• Cheque printing
• Remittance advice

VERSION 10.8

Modules:
• New wholesale module, replacing previous add and amend screens
• Last sold information for stock code / customer
• Lost sales information for stock code / customer
• Multi bin
• Multi currency
• Call centre compatible (ability to raise sales orders for remote warehouses)
• Ability to mix/match stock on order from multiple warehouses
• Wholesale Delivery Schedules (invoices, credits and collections)
• Wholesale Collection Notes
• Wholesale Proforma Invoices

• Enhanced special parts functionality
• Special parts on credit notes
• Stock Returns
• Full special part transaction history

• User Security Module – parameterised - block access by user to any menu

Analysis Reports:
• Account Analysis Report

Depot System:

• 'Inter branch transfers - Despatch transfer' The quantities can now be changed in 'real time' and the despatch totals will change instantly .

• 'Depot enquiry by partial stock item' enhanced to show all prices in expand mode.

• 'Add a wholesale order' has 'Customer text' button added to screen.

• 'Price/quantity/margin report' has had cost price column added to this report.

• Depot system 'Customer price list report' and Head office 'Company stock levels & prices report' will now print the total company stock level if user selects it to do so.

Head office

• 'Company stock levels & prices report' will now print the total company stock level if user selects it to do so.

Sales Ledger:
• Transaction History List – Transaction Type filter added to report
• Aged debt displayed on Postings and Unallocated Postings screens

Purchase Ledger:
• Aged debt displayed on Postings and Unallocated Postings screens

Purchase Ledger:
• Supplier load from CSV file

VERSION 11.0

Breakdown Logging to Invoicing module

Tyreman – report Writer

• Generate and transfer ‘CSV’ files from Tyreman to local PC

• Default data view provided in Microsoft Access, enabling users to query their own data and produce reports

New central menu for all head office reports

System Features:

• Partial input of stock code in POS system automatically opens search window

• Partial input of customer shortname in POS system automatically opens window

• Partial input of customer shortname in SL system automatically opens window

• Partial input of nominal account code in SL/PL/NL invoice and journal routines automatically opens window

Wholesale:

• Customer List by Run Number – New Enquiry

• Wholesale Complaint Credit notes

Head Office:

• Ability to set VAT inclusive prices for Retail (Cash) Selling routines

• Supplier rebate enquiry and calculation screen

• Company wide ‘Todays Sales’ enquiry with print option

• Head Office – historical sales by class/date (with branch filters) (as branch enquiry)

• Cash / Account sales analysis report (by depot, by date range)

• Ability to create non-numeric make codes

Branch:

• Purchase Ordering

• Stock enquiry – ability to TAG items and link to purchase ordering, also with the ability to amend stock descriptions

• Supplier quote request – report

• Invoicing

• Invoice completion time recorded

• Last cost price available when processing invoice

• Ability to print from Today’s Sales enquiries

• Express Stock Transfer (instant stock movement from one branch to another)

• Retail invoice screens to show % and £ margin on each sale (parameterised with show cost Y/N flag)

• Goods Receive – company wide ‘internal reference number’ automatically assigned after goods received entered, and displayed in enquiries / printed on reports.

• POS – Gross margin view in ‘#’ and ‘%’ by invoice line and total

• Ability to book in ‘Special Parts’ from POS screens

• Entering a cost price during invoicing or dayend – now effects remaining stock

• New enquiry – History by Partial Registration

• Buttonised Cash and account sales invoicing for much improved flexibility

Purchase Ledger:

• Ability to automatically assign internal invoice number on purchase invoices and credit

• Supplier selection window – displays supplier balance

• Purchase invoice entry - due date displayed and amendable when entering an invoice

• Purchase invoice, nominal allocation.  Nominal value defaulted to outstanding value

Sales Ledger:

• Payments screen – displays customer balance, last payment date and last invoice date with option to view postings

• Sales Ledger date automatically updated to ‘todays’ date on first SL login of the day

• Customer selection window – displays customer balance

Nominal Ledger:

• Ability to restrict Nominal Ledger posting periods (not allow postings older than purchase/sales ledger).

• Nominal ledger account enquiry (period balances screen) – grand totals displayed for last year and this year totals

** Note ** Green screen/character based (non windows) ‘Tyreman’ no longer supported **

VERSION 11.1

Cashbook:

• Create Batch Receipts

• Create BACS Receipts

• Branch banking

• Cash Reconciliation

• Account Payments

Goodyear TOS :

• Online TOS Purchase ordering from Automatic POP Ordering system (Gateway server and additional set-up required)

• EAN number storage on stock codes

Depot:

• P.O.P  Calculate Min/Max Levels -  Make Filter and Number of Days Selection

• Depot transactions report – Added Date range, transaction type and account number filters to report.

• Vehicle Registration Lookup - Link to DVLA to retrieve vehicle data and Tyreman fitments.

• New Make Analysis Report

• Sort by Make option in Stock Valuation Repor

• Sort by Make option in Min/Max Discrepancy Report

Head Office:

• Head office Analysis reports – Buttons and radio button selection.

• Customer Pricing by Stock Code

Web

• Interface to B2C (Business to Consumer) web site for retail selling on the Web.

• Interface to B2B (Business to Business) web site for trade selling on the Web.

• B2B & B2C Web sites available (Optional extra)

Sales Ledger:

• Sales Ledger customer enquiry / Amend customer –e-mail customer facility

• Sales ledger and depot system ‘customer contact’ information rewrite. System now allows unlimited contacts to be held against a customer account. Ability to store multiple telephone numbers and e-mail addresses against a single contact. Can create e-mail to customers e-mail address from within Tyreman.

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